Printing Processes in the Context of the General Data Protection Regulation (GDPR)

How ThinPrint ensures your printing processes are GDPR compliant

On May 25 2018, the new EU data protection regulation (GDPR) will be become binding in all member states and applied to all IT processes in companies and government agencies. Therefore, each company must check whether its IT infrastructure is GDPR compliant and remedy any security deficiencies. An area frequently overlooked is printing, even though in this area there is an even greater demand for action. With ThinPrint, you can ensure your printing processes are fully GDPR compliant, without the need for costly investment in new hardware.

The act regulates, among others, the processing and holding of personal data. For example, companies will be required to report any data leak within 72 hours (a so-called Security Breach Notification). In the event of a violation of the GDPR, high fines are to be imposed, which will be significantly increased when compared to current regulations in force. According to Section 3 (1) of the German Federal Data Protection Act (BDSG), personal data is defined as “any information concerning the personal or material circumstances of an identified or identifiable individual (the data subject)”. In practice however, it is not always easy to see whether or not certain information can be assigned to personal data. As a rule of thumb, it can be said that whenever a person can be directly or indirectly identified, for example by name, telephone number, account data, address or even IP address, then the data can be considered as personal data.

 
GDPR compliant printing processes with ThinPrint

 

Common weaknesses for print security:

  • Personal data are transferred unencrypted via the network when printing
  • Personal data are stored unencrypted on servers or printer hard drives during the printing process
  • Sensitive data is printed to the wrong printer
  • Documents containing personal data end up in the wrong hands at the printer’s output tray

 


With ThinPrint’s print solution, you’re on the safe side

See our white paper to learn more about security risks when printing personal data and how you can avoid them. Whether end-to-end encryption or secure pull printing – ThinPrint’s security concept enables printing processes that are GDPR compliant.

DOWNLOAD WHITE PAPER