Secure Printing with User-Based Printer Authentication

Secure printing thanks to user-based printer authentication

The Mobile Print Enterprise study, conducted by market researchers Quocirca, showed that 63% of companies surveyed already had one or more cases of a print-related data protection breach. It is a frequently overlooked fact that printing devices are more than just simple output and copying machines. They have their own IP address, access to the network, are accessible via their own e-mail address and can even send data using that address. This combine to make the potential dangers substantial.
Time and again, statistics prove that most security breaches occur within a company itself, and their cause does not lie in attacks from outside. There are not necessarily criminal forces at work in such cases. Often, these breaches are entirely due to a mistake or lack of awareness that this action may cause a problem. To secure sensitive documents, some company departments, such as the HR department, are equipped with their own, local printer. This extra hardware is not only expensive and the source of constant running costs due to ink and paper consumption; the printers must also be integrated into the network and administrated.
A far better alternative is the use of user-authenticated printing. Only individuals who can prove their identity at the printer through authentication by QR-Code, PIN, smartcard or a biometric method, such as fingerprints, can start printing and then collect the printout immediately after authentication. As a result, confidential documents cannot be left lying in the printer tray, and neither can they fall into the wrong hands.
Discover in this white paper, just how user-authenticated printing increases the security of your corporate data.
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